Job Description

• Collate invoices from all suppliers and prepare all part entries before order arrives. 
• Prepare Goods In report exported from the BAPS Chase Up Report reflecting all Repair Orders based on the next incoming stock.
• Manage the Orders Status Report on BAPS and ensure all clients are informed once orders are in stock and arrange collection / delivery of their orders. 
• Update the report with any relevant comments for audit trail purposes.
• Physically pre-pick all reserved parts from stock in accordance with the picking slips and allocate in respective bins ready for the workshop operatives.
• Keep clients fully informed of their orders at all stages of the procurement cycle
• Organize and collect parts ordered for clients from local suppliers: TGS, Ford, Gedime, Trident, Eastgate, etc
• Update warehouse locations on BAPS and assign family groups for all parts as required to update KPI Reports
• Check Bucket List and place orders on Brand portals in accordance with their process and deadlines.
• Prepare orders for clients (internally & externally) and update them of their orders status.
• Prepare Accessory Brochures in liaison with the Sales Teams and Marketing ensuring pricing, availability and stocks are maintained.
• Prepare Accessories and merchandising campaigns and suggest ideas for social media promotions.
• Weekly ISO Controls / warehouse maintenance and upkeep. Relocate any out of place item.
• Return to stock all unwanted parts by clients / jobs not carried out.
• Check Showrooms for any ‘out of stock’ items and liaise with procurement team to redemand as required.
• Create all vehicle Registration Number Plates and keep logs and required documentation for DVLA checks.
• Participate in staff appraisal procedures and attend appropriate training course/s abroad if necessary.
• Assist in the Pre-Stock exercise
• Attend annual stocktaking procedure
• Place orders for drinks, coffee, milk, etc
• Prepare, pack and assist with the move to BAW
• Answer the department’s phone in a timely and professional manner.
• Attend the clients professionally and courteously.
• Any other duties delegated by the Assistant Manager

Work Experience Requirements

• Minimum of one-year experience in automotive parts sales role.
• Working under pressure and able to communicate to both internal & external clients.
• Fully conversant with Microsoft packages e.g. word, outlook and excel.

Education Requirements

Minimum of 5 GCSE’s or equivalent of which English and Mathematics is essential.

Skills Required

• Cat A1 & B Driving License
• Good Communication Skills (both in English and Spanish
• Tact when dealing with people who may be distressed angry or upset
• Organizing and Planning
• Attention to detail
• An ability to prioritize workload and meet deadlines
• An ability to make good working relationships with colleagues and clients

Personal Attributes

• Ability to work as a team and successfully complete tasks in a timely manner
• Responsible attitude and calm
• Willing to undertake any task handed