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Legal

Legal Secretary

Ref. JB-16

  • Gibraltar
  • Permanent
  • £25,000 Per Year

Our Client is looking for a Legal Secretary for a position based in Gibraltar. The successful candidate will be responsible for providing a first class professional support service to all fee earners. The postholder will be expected to refocus tasks and priorities periodically as required by the fee earners and/or practice area and is expected, on a daily basis, to create a positive working relationship with the fee earner(s) and their peer group.

Main Duties and Responsibilities:

  • Act as a first point of contact and liaison for clients and colleagues, building effective working relationships and acting as gatekeeper for fee earners by answering and screening telephone calls politely and professionally, assisting callers, taking accurate messages and redirecting enquiries to other relevant fee-earners where necessary.
  • Assist with client and matter opening and related processes including processing new matter requests, starting electronic filing, applying billing rates, preparing engagement letters.
  • Manage the diaries of allocated fee earner(s) in Microsoft Outlook to ensure the efficient scheduling of meetings including sending and responding to invitations on behalf of the fee earner, making and rearranging appointments.
  • Work proactively with fee earners to ensure that documentation is produced with speed and accuracy and meets clients’ expectations and deadlines including preparation, creation, amendment, formatting, engrossing, printing, pagination, numbering and presentation of a variety of documents.
  • Undertake audio and copy typing, photocopying, scanning and faxing of documents and preparation of trial bundles.
  • Prepare and process relevant finance forms including submission of expense claims, payment requisition forms, returned advances and disbursements ensuring allocation to appropriate budgets. Carry out mobile phone reallocation and reclaim process.
  • Proof read and undertake quality checks on all work produced, become adept at using the Firm’s systems and office equipment and develop familiarity with the legal terminology of the practice area.

               

Person Specification:

  • Solid, recent PA/secretarial experience at partner or director level preferably gained within a professional services environment or partnership.
  • Experience of fee/billing management and financial tasks.
  • Able to draft, type, format, prepare and produce a wide range of high quality documentation, correspondence, statistical information, graphics, presentations and short reports displaying sound grammar and legal terminology.
  • Advanced technical skills – accurate audio and copy typing circa 60 + wpm.
  • Excellent knowledge of Microsoft Office, particularly Outlook, Word, PowerPoint and Excel.

Got a question about your application? Get in touch!

Montagu Pavilion, 8 – 10 Queensway, Gibraltar GX11 1AA
Get Directions

+350 200 67931

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